Job Description
Overview:
The Accounts Payable Analyst performs accounting and other tasks related to the efficient maintenance and processing of accounts payable transactions. This role is responsible to complete payments and serve as gatekeeper in controlling expenses by receiving, processing, verifying, and reconciling invoices. The Analyst also processes all invoices received for payment and undertakes the payment of all creditors in an accurate, efficient and timely manner. The position must engage and work directly with other functions to improve the activities of the Accounts Payable and Finance department. This role reports directly to the Accounts Payable Manager in the Finance department.
Essential Functions:
- Calculate and post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other support necessary to pay the obligations of the organization
- Accurately match electronic purchase order details against invoices and/or record of items received, including but not limited to verifying unit, price, quantity, discounts and invoice terms. Process stop-payments when applicable
- Reconcile processed work by verifying entries and comparing system reports to balances
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
- Responsible for all vendor correspondence via email or phone, evaluating and reconciling all vendor statements
- Monitor calls by vendors and address all issues in scheduling and disbursing accounts payable
- Assist in analyzing problems that cause delays in the accounts payable process
- Identify payments which require 1099 or W-2 reporting
- Timely follow up with approvers in organization to gain appropriate approvals and ensure minimal unapproved/in process payables
- Participates in testing system enhancements and upgrades; assist with system training as needed
- Train and/or cross train new team members
- Work closely with colleagues and other Finance departments to fill in gaps, resolve issues and improve process flow
- Maintain organized spreadsheets, files, reports and supporting documentation
- Perform other duties or projects as assigned by supervisor or other management
- Promote teamwork and a pleasant work environment
- Adhere to Company policies and procedures
Education/Experience/Licenses and Certifications:
- Associates degree highly preferred and undergraduate degree is helpful but not required
- Three (3) or more years in an accounts payable position with exposure to light accounting functions
- Experience with online payment and/or portal systems, banking resources, positive pay concepts
- Proficient with Microsoft Office products in particular Outlook, and Excel
- ERP system experience; specifically, Oracle, SAP
- Ability to solve problems, prioritize and multi-task in a deadline-driven environment
- Self-motivated and results-oriented with a high degree of integrity and drive
- Comfortable learning new systems and operating within multiple systems
- Excellent verbal and written communication, interpersonal skills
- Adapt to change with a positive attitude
- Customer service mentality
- Flexibility to work overtime if workload demands
- Distribution or similar industry experience preferred
- Reliable transportation
- A sense of urgency and self-motivation, with a personal commitment to meeting deadlines
- Must be detail oriented
- Coordinate work load to meet simultaneous deadlines
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