Job Description

Job Title: Accounts Payable Coordinator


We are seeking a detail-oriented and organized individual to join our finance team as an Accounts Payable Coordinator. The Accounts Payable Coordinator will play a crucial role in managing the organization’s payable processes, ensuring accurate and timely payments to vendors, and maintaining efficient financial operations. This role requires a high level of attention to detail, strong communication skills, and the ability to work collaboratively within a finance team.


1. **Invoice Processing:**

– Receive and review invoices for accuracy, completeness, and adherence to company policies.

– Code and enter invoices into the accounting system, ensuring proper allocation to the correct accounts and cost centers.

2. **Payment Processing:**

– Process and schedule payments to vendors in accordance with payment terms.

– Reconcile payments with invoices and resolve any discrepancies.

– Initiate and process electronic and manual payments, such as checks and wire transfers.

3. **Vendor Management:**

– Maintain accurate and up-to-date vendor records.

– Communicate with vendors to resolve payment issues, discrepancies, and inquiries.

– Establish and maintain positive relationships with key vendors.

4. **Expense Reports:**

– Review and process employee expense reports, ensuring compliance with company policies.

– Reconcile expense reports with receipts and company guidelines.

5. **Month-End Reconciliation:**

– Assist in month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger.

– Prepare and analyze accounts payable reports for management review.

6. **Compliance and Documentation:**

– Ensure compliance with internal policies and external regulations related to accounts payable.

– Maintain organized and complete documentation of all accounts payable transactions.

7. **Process Improvement:**

– Identify opportunities for process improvement and efficiency in the accounts payable workflow.

– Collaborate with the finance team to implement best practices.


– Bachelor’s degree in accounting, finance, or a related field.

– Proven experience in accounts payable or a similar finance role.

– Knowledge of accounting principles and practices.

– Familiarity with ERP systems and accounting software.

– Strong analytical and problem-solving skills.

– Excellent attention to detail and accuracy.

– Effective communication and interpersonal skills.

– Ability to meet deadlines and work well under pressure.

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Job #:
Position Type:
Contract to Hire
Charlotte, SC

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